Guide · Sourcing, wholesale and production ·
Technical Specification for Cleaning Supplies: A Guide
In cleaning supply purchases by schools, hospitals, municipalities and public bodies, the technical specification is the core document that defines which product is bought and to what standard. A well-prepared specification lets you receive comparable offers, makes sure the delivered product meets expectations and simplifies document checks. In this guide we explain, from a manufacturer's point of view, the TSE standards that can be referenced by product type and what to ask for in packs and documents.
Define the product by standard
The soundest way is to define the product in the specification by referring to the relevant Turkish standard rather than by a general name. The standard sets the product's type, class and required properties, so offers from different companies are judged by the same measure. Products with a TSE certificate of conformity have been audited against this standard.
In public tenders, the technical specification does not name a brand or model; the product is defined by standard and properties. Instead of writing values such as active ingredient ratios, referring to the class and type in the standard is both correct and verifiable.
TSE standards by product type
The standards linked to our START products with a TSE certificate of conformity are the main standards that can be referenced in a specification:
- Dishwashing detergent (hand and machine): TS 13773
- Dishwasher rinse aid: TS 13410
- Bleach (sodium hypochlorite): TS 5682
- Hand cleaning liquid: TS 11885
- All-purpose surface cleaner: TS 12039
- Glass cleaning agent: TS 11636
- Toilet cleaning agent: TS 13411
- Limescale and rust remover: TS 13414
- Degreaser (oven and burnt grease): TS 13396
- Fabric softener: TS 13274
- Certificate numbers and validity dates are on the certificates page, and product matching is on the cleaning supplies for tenders page.
Pack, quantity and delivery
- Specify the pack by place of use: 20–30 kg drums for dispenser refilling and heavy use, bottles or 5 kg packs for units that will be distributed. State the pack by net weight or volume rather than "at least".
- State dispenser compatibility: ask for foam hand soap for foam dispensers and liquid hand soap for standard dispensers; one cannot replace the other.
- Split the quantity into periods: writing a monthly or periodic delivery plan instead of an annual total reduces storage problems.
- Ask for label information: require the product name, pack, production date and instructions for use to appear on Turkish labels.
Document and safety data sheet requirements
- TSE certificate of conformity: it should be issued to the standard referenced in the specification and still be valid.
- Safety data sheet (GBF): ask for a Turkish safety data sheet for each product; storage, transport and first-aid information is in this form. Our products' sheet list is on the safety data sheets page.
- Domestic Goods certificate: if the domestic-goods price advantage will apply in public procurement, a Yerli Malı certificate covering the product type is requested.
- Manufacturer documents: an ISO 9001 quality management certificate and a capacity report help show whether the bidder is a manufacturer.
- Sample: if needed, state in the specification the sample delivery conditions and the pack in which the sample is to be supplied.
Common mistakes
- Defining the product only as "detergent" or "cleaning material"; hand dishwashing and machine dishwashing detergents are different products.
- Defining bleach and acidic products (hydrochloric acid cleaner, limescale remover) in the same item; these products are never used together and must be stored separately.
- Writing a company's product name or code into the specification.
- Accepting an expired certificate; check the validity date of the documents on the bid date.
For quotes
You can send the items, packs and quantities in your specification through the tender quote form. We share the matching products, certificate numbers and safety data sheets with our quote.
